Job Opportunities

Date- 5-15-2019

Job Announcement – Part-Time Administrative Assistant to CFO

Essex Regional Health Commission

Essex Regional Health Commission is seeking a part time Administrative Assistant to the CFO to assist the agency’s human resource functions and office management. 

Starting salary: $24.48/hr to $29.08/hr., commensurate with experience. Interested parties should email resumes to Carrie Nawrocki, Executive Director, at resumes@essexregional.org.

JOB DESCRIPTION

TITLE: Administrative Assistant to the CFO

BASE WORK WEEK: Approximately 21.0 Hours

DEFINITION:  Underthe supervision of a supervisory officer/CFO assist in every aspect of the agency’s human resource functions and office management, including but not limited to processing of new hired and terminated employees, payroll processing, employees’ benefits administration, assist in clerical work, answer office telephones, assist with grant management, assist with maintenance of accounts, internal control, purchasing, budgeting and auditing.

MINIMUM QUALIFICATIONS

EDUCATION:  Graduation from High School or Vocational School plus twenty-one (21) semester hour credits from an accredited college or university, supplemented by a minimum of two (2) years of experience in assisting with administrative functions.

LICENSE/CERTIFICATION: N/A

EXPERIENCE:  Two (2) years of progressive responsible experience in assisting with administrative functions.

KNOWLEDGE AND ABILITIES:

Knowledge of modern office methods, practices and equipment.

Ability to understand and carry out oral and written directions.

Ability to utilize office suite software.

Ability to type with proficiency a variety of materials such as correspondence, forms and reports.

Ability to accomplish objectives with a minimum amount of supervision.

Ability to perform routine clerical work such as filing, maintenance of files and supplies, opening and distributing mail, giving routine information or taking accurate messages when answering the telephone.

Ability to take direction and carry out duties efficiently.

Strong verbal communication skills.

Ability to read, writes, speak, understand, or communicate in English sufficiently to perform the duties of this position.

Ability to work effectively in the absence of direct supervision.

Ability to write in a clear and proper manner.

Ability to perform basic bookkeeping duties and other specialized assignments as assigned by the Supervisor.

DUTIES AND RESPONSIBILITIES: 

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Will assist the Director/CFO in the discharge of his/her administrative duties by gathering and collating data, preparing various documents, and routing reports and correspondence.

Assist in every aspect of the agency’s human resource functions and office management.

Assist the CFO in the preparation of the financial statements and bank reconciliations as needed.

Post transactions involving cash receipts, disbursement and/or accounts payable and receivable to ledger accounts.

Maintains personnel records.

Prepares payroll.

Performs complex technical duties in compliance with appropriate personnel rules,

regulations, policies, and procedures.

Assists in developing procedures and routines for personnel rules application and/or

payroll work in accord with established regulations.

Prepares and processes personnel forms with responsibility for ensuring that all

pertinent information has been included and is accurate; ensures that all rules,

regulations, and procedures are adhered to; distributes appropriate copies.

Assists employees in completing and processing forms and applications relating

to retirement, insurance, payroll deductions, and record changes.

Ensures the maintenance and confidentiality of essential records and files. Failure to

maintain confidentiality may be grounds for dismissal.

Receives employment applications and refers them for review or files them for

future consideration.

Participates in the orientation of new employees providing information about

salary, benefits, hours of work, leave allowances, and other general

information relating to the Commission.

Undertakes specialized administrative projects with a minimum amount of supervision.

Maintains Commission files using both manual and electronic records.

Processes Commission correspondence.

Prepares draft reports under the general direction of the Director/CFO or designated staff.

Conducts bookkeeping duties as assigned by the Director/CFO.

Answers the telephone and takes messages accurately.

Will be required to learn to utilize various types of electronic and/or

manual recording and information systems used by the Commission

Perform other related duties as set forth and assign by the Director or designee.